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Admin Student Assistant, Ref. #90028M (ID: 109125) for Fall 2022


Office of Information Technology Services

NYS Office of General Services, HRM
Albany , NY 12242
E-Mail: HRResumes@ogs.ny.gov
Phone: (518) 473-5282

Division/Unit: Administration


Web Site: http://www.its.ny.gov(New Window)


Proposal Information


The Student Assistant will:
* Serve as the point-person for incoming communications for the ITS Administration Office and accurately identify and direct inquiries to appropriate staff
* Manage the internal SharePoint sites and any new internal sites for recordkeeping purposes
* Manage and monitor multiple shared mailboxes. Utilize folders, mail rules, and categories to keep shared mailboxes organized.
* Prepare and distribute various reports related to streamlining of administrative functions and internal processes
* Process requests for Stand-By On-Call, Compressed Work Schedule (CWS) and Voluntary Reduction in Work Schedule (VRWS) applications Review for accuracy and proper approval from division heads; submit to ITS Office of Administration for approval and to OGS Human Resources for processing.
* Liaise with multiple agencies to initiate various events, i.e., Annual Martin Luther King Jr. Observance (OGS), Green NY (DEC) and State Employees Federated Appeal (SEFA)
* Provide additional support for special tasks/projects as requested

Fingerprinting and background check are required.







Data entry


Internship Areas: Communications/Public Relations

Logistical Information

Payment? Paid

Number of Hours: 20 - 30

Location: Albany

Number of Interns Needed: 4

Desired Candidate Profile

Preferred Standing Sophomore

Minimum Standing: Sophomore

Degree Concentrations: Business Administration, Information Technology, Public Administration