Department of Civil Service

Description:

Under the direction of the IES Resource Manager, the Student Assistant will assist the Operations team with various activities including procurement of IT consultants, process documentation activities and administrative tasks.
Duties include, but are not limited to:
* Assist with Tier II procurements using Office of General Services (OGS) centralized contracts such as Hourly Based Information Technology Services (HBITS), NYSTEC, and ITS Staff Augmentation Tier II procurement;
* Perform and assist with processing of HBITS task orders, interviews, fingerprinting and security clearances;
* Monitor, track and follow up on procurement status with various stakeholders;
* Create, edit and assist in finalization of internal templates;
* Write and maintain meeting agendas and meeting minutes;
* Attend various project meetings and document stakeholder decisions and action items;
* Assist with Human Resource (HR) tasks and onboarding activities for new employees and consultants including equipment, accounts, badge access, etc;
* Assist administrative team with scheduling meetings and interviews of incoming staff;
* Assist with all phases of on and offboarding resources;
* Assist with resource projections;
* Assist with Internal Control coordination;
* Assist with travel expense requests, review and reconciliation;
* Assist with ad hoc reporting and presentations for leadership team;
* Assist with COVID -19 return to work plan and implementation;
* Assist with tracking and office wide assistance with LATS and SLMS;
* Special projects as assigned by IES Resource Manager.

Skills:

Excellent verbal and writing skills

MS Office/Visio/Project proficiency

NYS/NYC government knowledge

Health/Human Services Prgms knowledge

Governmt/Contracts/Procurem Career Track

Internship Areas: Human Services, Information Technology, Planning/Analysis/Research, Public Policy